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Office Manager Job Description Template

What Does an Office Manager Do?

Office Managers (or Administrative Assistants) ensure smooth and efficient office operations, helping all company employees drive overall organizational productivity. They typically serve as the point person in an office environment, assisting everyone with various admin and clerical tasks so everything runs smoothly.

Office Manager Job Overview

In the Office Manager role, you will provide critical and real-time assistance to all team members across the organization. Common tasks include office management, responding to incoming calls and visitors, ordering supplies, and arranging meetings and travel schedules. You enjoy multitasking, helping others and being a positive force in an office environment without requiring supervision. Success in this role will be demonstrated by a smooth running office and efficient operation and coordination with all team members.

Office Manager Job Responsibilities and Duties

  • Perform all office tasks as required such as managing executive schedules, managing and ordering office supplies
  • Serve as point person for office issues
  • Oversee office staff and manage all office operations
  • Make travel reservations (including air, hotel, car, restaurant)
  • Answer telephone, screen calls and direct calls to appropriate individual
  • Greet office visitors personally, politely and professionally
  • Budget and track office expenses
  • Create business reports, presentations and documents as needed

Office Manager Job Requirements

  • 2+ years prior office management experience
  • Experienced computer user; Microsoft Office and Google Apps preferred
  • Some supervisory and staff management experience
  • Strong language and communication skills (verbal and written)
  • Strong attention to detail
  • Excellent project management and prioritization skills
  • Self-motivated and trustworthy
  • Excellent organizational and leadership skills
  • Team player; always open to helping colleagues
  • Associate degree; Bachelor’s degree preferred
  • Familiarity with basic accounting processes preferred

Similar job titles include:

Barry Lenson

Barry Lenson

Barry Lenson has spent more than 25 years writing blogs, website copy, and books on business, education, healthcare, and the arts. He has written and co-authored more than a dozen books, including the bestseller Good Stress, Bad Stress. Barry earned degrees from McGill and Yale.

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