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Bookkeeper Job Description Template

What Does a Bookkeeper Do?

Bookkeepers (Account Payables Specialists or Entry Level Accountants) play an important role in processing a company’s financial transactions and supporting financial reporting needs.  The focus of the role is on managing a business’ day-to-day financial and accounting needs like bookkeeping, recording, tracking and reconciling company business accounts.

Bookkeeper Job Overview

In the Bookkeeper role, you will be responsible for managing company financial tasks such as managing receivables and ensuring all company invoices are properly recorded, tracked, approved and paid.  You will work closely with company financial professionals and management, and outside vendors. Success in this role will be demonstrated through accurate payment and financial transaction processing.

Bookkeeper Job Responsibilities and Duties

  • Track company bank accounts, deposits and balances; report regularly to management
  • Track company invoice obligations, make accurate and timely invoice payments, gain approval where necessary, and identify and report inaccuracies and variances
  • Prepare company monthly financial statements like cash flow, income/P&L and balance sheets
  • Reconcile and verify all company invoices and monthly statements, assign payments to applicable cost centers
  • Help prepare company tax returns including payroll and other appropriate business taxes
  • Monitor company office expenses and track related invoices and payments
  • Make and track appropriate sales and use tax payments on invoices as needed
  • Work with external vendors to resolve any invoice problems or inaccuracies
  • Collaborate with other accounting and finance team members
  • Assist with corporate audit and other financial reporting requirements as needed

Bookkeeper Job Requirements

  • 2+ years of accounts payable & receivable, general ledger and payroll experience in a corporate environment
  • Knowledge of payables, budgeting and accounting best practices
  • Experience with financial transaction reporting
  • Experience in supporting payroll processing and making payroll taxes
  • Expertise in Microsoft Office suite and accounting software (e.g., QuickBooks)
  • Understanding of tax obligations and reporting requirements for payables
  • Knowledge of GAAP
  • Strong quantitative and analytical ability
  • Excellent verbal and written communication skills
  • Strong organizational skills and attention to detail
  • Bachelor’s degree in accounting, finance or related field

 

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Barry Lenson

Barry Lenson

Barry Lenson has spent more than 25 years writing blogs, website copy, and books on business, education, healthcare, and the arts. He has written and co-authored more than a dozen books, including the Amazon.com bestseller Good Stress, Bad Stress. Barry earned degrees from McGill and Yale.

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