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Executive Assistant Job Description Template

What Does an Executive Assistant Do?

Executive Assistants (or Administrative Assistant) help executives with an array of tasks to improve efficiency and productivity. They typically serve as the go to person for executives in an office environment, ensuring smooth operations and facilitating efficient task completion.

Executive Assistant Job Overview

In the Executive Assistant role, you will provide critical and real-time assistance to executives across the organization. Common tasks include taking notes, preparing documents and presentations, answering phones, and arranging meetings and travel schedules. You enjoy multitasking, helping others and assisting executives who operate the company. Success in this role will be demonstrated by ensuring executives can perform their tasks effectively.

Executive Assistant Job Responsibilities and Duties

  • Perform executive support tasks as required such as managing executive schedules and priorities
  • Take notes, record meeting minutes and assist executives in preparing for and conducting meetings
  • Help prepare reports and presentations for management and board meetings
  • Make travel reservations (including air, hotel, car, restaurant)
  • Answer telephone, screen calls and direct calls to appropriate individuals
  • Greet office visitors personally, politely and professionally
  • Track executive expense reports

Executive Assistant Job Requirements

  • 2+ years prior executive assistant or administrative support experience
  • Experienced computer user; Microsoft Office and Google Apps preferred
  • Strong language and communication skills (verbal and written)
  • Strong attention to detail
  • Excellent project management and prioritization skills
  • Self-motivated and trustworthy
  • Excellent organizational and leadership skills
  • Associate degree; Bachelor’s degree preferred
  • Familiarity with basic accounting processes preferred

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Adrienne Smith

Adrienne Smith

Adrienne Smith is a content strategy consultant working with high-growth businesses on their brand messaging, content strategy, and content creation. A digital nomad, she's exploring the world's cultures and cuisines as she works.

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