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File Clerk Job Description Template

What Does a File Clerk Do?

File clerks are responsible for the maintenance and organization of documents at a firm. They cross-reference, verify, categorize, and arrange written materials, legal papers, contracts, employee forms, and other documents. They also facilitate the storage and retrieval of both paper documents and electronic files.

File Clerk Job Overview

In the file clerk role, you will process dozens of company files daily. You will scan and read incoming documents to assess how they should be organized. You will be expected to observe strict confidentiality and adherence to the company’s data privacy policies to protect sensitive client and employee information. Success in this role will be demonstrated by maintaining an efficient filing system to ensure the accuracy of record-keeping and easy access to all documents.

File Clerk Job Responsibilities and Duties

  • Updates internal database of all company documents 
  • Scans documents to create digital copies
  • Adheres to file retention, classification, and storage procedures
  • Performs other clerical tasks as needed
  • Answers inquiries about records of past transactions, projects, employees, and customers

File Clerk Job Requirements

  • Minimum 1 year of relevant experience
  • Proficient in MS Office
  • Detail-oriented and hardworking
  • Outstanding organizational and planning skills
  • Strong communication and interpersonal skills
  • High school diploma or equivalent

 

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